Client Update: Valentine’s Day @ the Workplace
Yellow diamonds in the light
And we’re standing side by side
As your shadow crosses mine
What it takes to come alive
It’s the way I’m feeling I just can’t deny
But I’ve gotta let it go – Rihanna
Office romances are tempting. Sometimes emotions interfere with common sense when it comes to love at the workplace. While a specific workplace romance policy may be difficult to enforce, Valentine’s Day is a reminder to review your Code of Conduct, Harassment and Social Media policies to ensure that a workplace romance does not interfere with business objectives.
CODE OF CONDUCT
At a minimum, your Code of Conduct should:
- State that romantic relationships must not affect the work environment or productivity;
- Require disclosure of superior | subordinate relationships to human resources; and
- Make employees aware of the company harassment policy.
HARASSMENT
Not all relationships have happy endings. Relationships can be complicated when the relationship crosses from romance to harassment. How do you best respond to a harassment complaint? Ensure your harassment policy is clear, communicated and enforced. The fundamentals of a harassment policy include:
- A clear definition of harassment;
- A complaint process;
- A fair and confidential investigation process; and
- A fair and final outcome mechanism.
SOCIAL MEDIA AND INTERNET ETIQUETTE
Welcome to the World Wide Web of potential sexual harassment claims. Now is as good a time as any to review your social media policy and ensure that something as seemingly innocuous as ‘omg, u look gr8’ does not land you before a human rights tribunal or in a courtroom. Do your social media or Internet policies dovetail with other applicable policies (e.g., harassment, technology and confidentiality policies)? Employers should emphasize that all company policies apply when employees use social media.
Love may not conquer all, but it may conquer a few. Employees must be aware of the rules, procedures and consequences of their romance. While this won’t solve all potential issues of workplace romances, it will assist in setting boundaries to protect all parties involved.
The foregoing is intended for general information only. If you have any questions, or for a detailed list and background of our Labour & Employment practice group, please visit www.stewartmckelvey.com.
Archive
By Dante Manna As we advised in a previous podcast, all federal employers with at least ten employees[1] have been subject to the Pay Equity Act [2] (“PEA”) and Pay Equity Regulations [3] (“Regulations”) since…
Read MoreBy Nancy Rubin, K.C. Environment and Climate Change Canada (ECCC) recently published a draft of the Clean Electricity Regulations (CER). The proposed Regulations work toward achieving a net-zero electricity-generating sector, helping Canada become a net-zero…
Read MoreBy Stephen Penney & Matthew Raske In the recent decision Index Investment Inc. v. Paradise (Town), 2023 NLSC 112, the Supreme Court of Newfoundland and Labrador validated the Town of Paradise’s decision to rezone lands…
Read MoreBy Sara Espinal Henao Immigration, Refugees and Citizenship Canada (“IRCC”) has announced a promising new temporary measure that allows foreign workers to study for a longer duration without a study permit, opening the door for…
Read MoreBy Brendan Sheridan The Government of Canada recently announced a number of aggressive immigration measures to help attract top talent to Canada in high-growth industries in an effort to fuel innovation and drive emerging technologies.…
Read MoreBy Daniela Bassan, K.C. All stakeholders in the legal profession, including litigators, have a shared interest in promoting environmental, social, and governance (ESG) pathways towards building a greener society. It is crucial for litigators to…
Read MoreBy Kimberly Bungay and Colton Smith Since June of 2019, corporations formed under the Canada Business Corporations Act have been required to prepare and maintain a register of individuals with significant control (an “ISC Register”).…
Read MoreBy Kim Walsh and Olivia Bungay Compliance with Russian sanctions goes beyond complying with Canada’s Russia Regulations. Canadian individuals and businesses may be unaware of several other sanctions regimes that apply to them. In conjunction…
Read MoreBy David Randell, Robert Grant, K.C., Sadira Jan, and James Gamblin On June 14, 2023, the Province of Nova Scotia released the first of three modules (the “Module”) which will comprise the Nova Scotia Offshore…
Read MoreBy: Joe Thorne, Giles Ayers, and Jayna Green Introduction Prior to June 1, 2023, decisions made by municipal town councils in Newfoundland and Labrador could be appealed to one of four Regional Appeal Boards pursuant…
Read More